Convert Presentations Fast: A-PDF PPT to PDF Guide

Best Settings for A-PDF PPT to PDF Conversion (Fonts, Images, Size)

Embed fonts: Enable font embedding so text renders exactly as in the PPT. This prevents substitution on other devices.
Subset fonts: If available, subset fonts to reduce file size by embedding only used glyphs.
Use standard fonts when possible: Prefer system fonts (Arial, Calibri, Times New Roman) for maximum compatibility if embedding isn’t needed.
Outline text for safety: For critical print jobs, convert text to outlines (vectors) to guarantee appearance, but note this makes text unsearchable and non-editable.

Resolution: Set image resolution to 150–300 DPI for print; 96–150 DPI is adequate for screen-only PDFs.
Compression: Use JPEG compression for photographs (quality 80–90%) and ZIP/PNG for graphics with flat colors or transparency.
Downsampling: Downsample images above your target DPI (e.g., downsample anything >300 DPI to 300 DPI) to reduce file size.
Preserve transparency when needed: Keep PNG/ZIP for images requiring transparency; avoid converting to JPEG if transparency matters.

Match original slide size: Set PDF page size to the PPT slide dimensions (e.g., 16:9 or 4:3) to avoid cropping or extra margins.
Bleed and crop marks: Add bleed (typically 3 mm) and crop marks if the PDF is for professional printing.
Orientation: Ensure PDF orientation matches slides (landscape vs. portrait).

Color mode: Use RGB for screen-targeted PDFs; convert to CMYK only if sending to a print shop that requires CMYK.
Embed color profiles: Embed sRGB or the printer’s ICC profile to preserve color consistency.
Flatten transparencies for print: Flatten or rasterize complex transparency effects if the printer’s RIP has issues.

Keep text as text: Don’t rasterize entire slides; preserve selectable/searchable text for accessibility and smaller size.
Add document properties: Include title, author, and keywords.
Enable tagging: If A-PDF supports PDF tagging, enable it for screen readers.

Balance quality vs. size: Choose medium JPEG quality (70–85%) for reasonable size with acceptable visual quality.
Remove hidden data: Strip comments, hidden slides, metadata, and unused master slides.
Subset/convert embedded media: Replace embedded videos with links or remove them if not needed.

Permissions: Set printing and copying permissions as required. Avoid password encryption unless necessary (it prevents embedding fonts in some cases).
Flatten form fields: If using interactive elements that aren’t needed, flatten to reduce complexity.

Use these settings as a baseline and adjust based on whether the PDF is for screen viewing, email distribution, or professional print.